Deadline Date:

Who:

Item Due:

As soon as possible

All Sponsors: Visionary, Premier, Partner, Networking, Large and Standard Exhibitors, and all Supporting Sponsors

Provide a high-resolution copy of your company logo in .png format.

As soon as possible

All Sponsors: Visionary, Premier, Partner, Networking, Large and Standard Exhibitors, (and all Supporting Sponsors if applicable)

Provide the names and emails for your complimentary registrations.

NOTE: The number of complimentary registrations varies per Sponsorship.
Visionary = 9 Complimentary
Premier = 6 Complimentary
Partner = 3 Complimentary
Large exhibitor = 2 Complimentary
Standard exhibitor = 2 Complimentary
Networking = 4 Complimentary

As soon as possible

Sponsors: Visionary, Premier, Partner

Provide your session overview and your speaker name, bio and headshot to rosita@elasticevents.com

NOTE: Length of speaker times varies per Sponsorship
Visonary = 50 minutes
Premier = 30 minutes
Partner = 20 minutes

Your Speaker Presetations will be in the main session room with all attendees

By Monday, September 8

Lanyard Sponsor

High-resolution artwork due

By Friday, October 10

All Sponsors with an exhibit area: Visionary, Premier, Partner, Networking, Large and Standard Exhibit Sponsors

Notify rosita@elasticevents.com if you need more that one electrical outlet with standard power (You are welcome to bring a power bar)

By Friday, October 10

All Sponsors with an exhibit area: Visionary, Premier, Partner, Networking, Large and Standard Exhibit Sponsors

Provide list of items that you are bringing/setting up in your exhibit area

NOTE: You are responsible for making all of the shipping arrangements with the hotel.

The list you provide us will help ensure we have the hotel deliver all of your items to your exhibit area by 6:00 pm on Wednesday, October 29, your set-up date and time

By Friday, October 10

All Sponsors with an exhibit area: Visionary, Premier, Partner, Networking, Large and Standard Exhibit Sponsors

Mandatory for sponsors with exhibit areas…
Deadline to submit your Certificate of Insurance

By Friday, October 10

Networking Sponsor

Confirm what signage and promotional material you will have at cocktail reception event (provided, setup and PLACED by sponsor in locations provided by HIMSS. Sponsor also responsible for removing their items.)

By Friday, October 10

Breakfast and Lunch Sponsor

Confirm what signage and promotional material you will have in the meal room (provided, setup and PLACED by sponsor in locations provided by HIMSS. Sponsor also responsible for removing their items.)

By Friday, October 10

Concurrent Track Room Sponsors

Confirm the sponsor promotional material you will have in room (provided, setup and PLACED by sponsor in locations provided by HIMSS. Sponsor also responsible for removing their items.)

By Friday, October 10

Rehydration Sponsors

Confirm you are providing a branded pull-up banner (provided, setup and PLACED by sponsor in locations provided by HIMSS. Sponsor also responsible for removing their items.) This will go beside the water station inside the main session room.

By Friday, October 10

HIMSS

Finalize the table card with the Sponsor logo and WiFi password that will be placed on each table in the main session room.

By Thursday, October 23

HIMSS

Floorplan with exhibit locations is posted on Sponsor Hub page

1 week prior to the conference (October 23) and within 1 week after the conference (by November 6)

HIMSS

The Visionary and Premier Sponsors will receive: Pre-conference emailing list provided one week before the conference and post-conference emailing list provided one

week after the conference. List will contain only registered attendees who agreed to release their contact information.